The gradebook is accessed via the Grades link on the course navigation. This is where you can view, enter, and release grades to students.

There are 2 different views that can be switched between at any time:

Default View - Shows all students and assignments at the same time
Individual View - Shows an individual student and their assignments at one time

Let's start with the default view.

Default View

In the default view, you can filter by individual students by searching their name in the Filter by student name or secondary ID field.

Filter students by name or secondary ID field

Clicking the student’s name will bring up the student context card sidebar which shows a summary of the student’s progress in the course. You can view the individual student’s grades by clicking the Grades button on the context card.

Student context card sidebar

You can change the sorting order of students by clicking the Student Name or Secondary Id column header, which will toggle between ascending, or descending order.

Sort by name

By clicking the Settings Icon in the upper right, you’ll be able to access settings that are available across the gradebook. These settings include:

View Grading History
Hide Student Names
Arrange Columns by due date
Treat Ungraded as 0
Show concluded enrollments
Show inactive enrollments
Show or hide notes column

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Each column in the gradebook represents an assignment in the course. These columns are automatically created as you create assignments in your course. Each column will display the assignment title, points possible, and student scores if they’ve been entered. The different icons and colors of cells represent different assignment and submission statuses in Canvas.

Column Management

You can sort, resize, and rearrange all columns within the gradebook. To change the sorting, simply click the column header. To resize a column, click and drag the column header’s right border. To rearrange column order, simply click and drag the column to the desired position.

Column management

There are additional options that are available for each assignment that can be accessed by hovering over the assignment name, and clicking the dropdown arrow that appears. The additional options may include:

Assignment details
SpeedGrader (covered in the next part of this module)
Message students who…
Set default grade
Curve grades
Download submissions
Mute assignment

Assignments settings

If you’re using weighted assignment groups, you’ll see a column for each assignment group that you’ve created, along with each student’s grade for that group.

Assignment group columns

The total grade will be in the last column in the gradebook. This column can’t be dragged and dropped like others, but it can be moved to the front by hovering over the column name, clicking the dropdown arrow that appears, and then clicking the Move to Front option. If the column is positioned in the front, you can then do the same thing to move it to the back by selecting the Move to Back option.

Move to front option on Total column

Entering Grades

To enter scores, click the assignment cell located in the row for the student that you want to enter or edit, then press the Return or Enter key to enter that score.

Enter grades

You can excuse a student from an assignment by entering EX in the cell for any given assignment.

Excused grade

You can enter notes for particular assignments by clicking the discussions icon that appears in the upper right corner of a given cell. This will bring up a new window where you can type your comments in the Add a comment field, and then click the Post Comment button to save and post the comment. These comments are also visible in the SpeedGrader and Conversations.

Grade comment